1. About us

Turner & Townsend Limited is a company registered in England and Wales under company Number 6468643, our registered office is at Low Hall, Calverley Lane, Horsforth, Leeds LS18 4GH.

At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realise their potential, and doing our part to create a prosperous society.

Turner & Townsend was originally founded as a single UK-based quantity surveying partnership in 1946. Since then, we have grown to become a world-leading professional services company, with 112 offices around the globe. We offer independent advice on all aspects of analysis, planning and monitoring on large scale projects and programmes, to deliver faster, cheaper, safer and more efficient working practices. We safeguard the commercial interests of clients embarking on investment programmes across real estate, infrastructure and natural resources.

To enable us to provide our construction consultancy services, we need to collect and process personal information. This makes Turner & Townsend a "data controller" for any personal information that you provide to us and we are responsible for complying with data protection laws.

If you have any questions about this privacy policy please contact us using the details set out in section ten.

2. Our processing of your personal information

The types of personal information that we collect and our uses of that personal information will depend on your relationship with us. For example, we will collect different personal information depending on whether you are a client, supplier, or website user.

Special categories of personal information is information that relates to health, genetic or biometric data, criminal convictions, sex life, sexual orientation, racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership. A full list of what is considered to be special categories of personal information can be accessed on the Information Commissioner’s Office website. We do not routinely collect special categories of personal information, however we may receive information that falls into this category from you from time to time, for example if you attend one of our events we will ask if you have any dietary requirements.

Where you provide personal information to us about other individuals (for example, your employees) we will also be data controller of and responsible for their personal information. You should refer them to this privacy policy.

In order to make this privacy policy as user friendly as possible, we have split it into different sections. Please click on the link to the section below that best describes your relationship with us:

• Prospective or existing clients
• Contacts at our suppliers
• Users of our website

If you are an employee or a prospective employee i.e. you are applying for work with us, we have separate candidate and employee privacy policies. Please contact us using the details set out in section ten if you would like a copy.

2.1 Prospective and existing clients

If you submit an enquiry to engage our services and/or become a client of Turner & Townsend, this section will be relevant to you and sets out our uses of your personal information.

What personal information will we collect?

• Your name, work address, company and contact information such as your telephone numbers and email addresses.
• Your survey responses if we have invited you to complete a survey.
• Information obtained about you from a business credit report (such as a Dun & Bradstreet report), risk report or as a result of carrying out financial/sanction checks on you.
• Your readability rates or engagement with communications we send you.
• Information about any e-learning courses you have taken, skills and scores assessment.
• Information obtained through our use of cookies. You can find out more information about this in section nine
• Information gathered from publically available sources such as internet search engines like Google, Companies House, Government department websites and social media sites, including Facebook, YouTube, LinkedIn, Twitter, Instagram and Vimeo.
• Information about your role or job title.
• Your marketing preferences.

What special categories of personal information will we collect?

We do not routinely collect your special categories of personal information, however where you attend one of our events we will request information on any dietary requirements you may have to make sure that suitable refreshments are provided for you at the event, and this may indicate your religious beliefs, or information about access requirements you have which may indicate information about your physical health such as wheelchair accessibility.

How will we collect your personal information?

We will collect information directly from you when:

• you contact us by email, telephone and through other written and verbal communications;
• you provide information to us about courses you have taken and the results of such courses;
• you request information about our products and services, promotions or subscribe to a newsletter or bulletin;
• you contact us to make a complaint;
• you complete a customer satisfaction form;
• you open any communication we sent and we receive engagement/readability rates;
• we invite you to an event; and
• you use our website.

We will also collect personal information from our third party providers when you complete a survey using Survey Monkey, Type Form, Google Forms etc.

What will we use your personal information for?

We may use your personal information for a number of different purposes. In each case, we must have a "legal ground" to do so. We will rely on the following “legal grounds” when we process your "personal information":

• We need to use your personal information to enter into or to perform the contract that we hold with you. For example, in order to register you as a client or to enter into a contract with you;
• We have obtained your consent; or
• We need to use your personal information for a legitimate business purpose (e.g. to keep a record of marketing activities, business and accounting records, manage our business operations, to develop a business relationship and improve our products and services). In each case, we assess our need to use this personal information for these purposes against your rights to privacy to ensure we are protecting your rights.

When we use your special categories of personal information we need to have an additional legal ground. We will rely on the following legal ground when we process your special categories of personal information:

• We have your explicit consent.

Who will we share your personal information with?

We will keep your personal information confidential and we will only share it where necessary for the purposes set out above with the following parties:

• Other companies in our Turner & Townsend Group of companies.
• Third party suppliers we appoint to help us carry out our everyday business activities such as IT suppliers, auditors, lawyers, marketing agencies and third parties we appoint to assist with gathering survey responses including SurveyMonkey, document management providers, tax advisers, third party suppliers who assist us with any events we host such as EventBrite and third party services providers that we engage in connection with a project you instruct us on, for example architects and engineers.
• Selected third parties in connection with any sale, transfer or disposal of our business.
• Our insurers, lawyers and other external advisors.

2.2 Our suppliers

Contacts at our Suppliers

If you are a supplier, sub-consultant, contractor or a sole trader supplier to Turner & Townsend, this section will be relevant to you and sets out our uses of your personal information.

What personal information will we collect?

• Your name, work and home address, contact information such as your telephone numbers, email addresses and your emergency contact details.
• Where applicable, we will ask for evidence of your professional memberships and course qualifications. Information you provide when completing our Supplier Pre-Qualification Questionnaire (such as information about your business and its practice and our Anti-Bribery and Corruption Declaration.
• Information obtained through our use of cookies. You can find out more information about this in section nine.

What special categories of personal information will we collect?

Whilst we do not actively request any special categories of personal information from you, there are some scenarios where we collect special categories of personal information:

• we carry out due diligence questionnaires on suppliers we engage or contract with. Therefore, this may mean that you may provide (as part of your responses) or we may receive your special categories of personal information such as your nationality or details of any criminal convictions you may have; or
• where you attend one of our events we will request information on any dietary requirements you may have to make sure that suitable refreshments are provided for you at the event and this may indicate your religious beliefs or information about access requirements you have which may indicate information about your physical health such as wheelchair accessibility.

How will we collect your personal information?

We will collect information directly from you when:

• you contact us by email, telephone and through other written and verbal communications;
• you bid for work to us;
• you provide us with an annual declaration in relation to anti-bribery and corruption, through our Supplier Anti-Bribery & Corruption Declaration;
• you provide us with your details relating to a specific project/opportunity; and
• you complete our Supplier Pre-Qualification Questionnaire or provide details to be uploaded to our supplier database.

What will we use your personal information for?

We may use your personal information for a number of different purposes. In each case, we must have a "legal ground" to do so. We will rely on the following “legal grounds”, when we process your "personal information":

• We need to use your personal information to enter into or to perform the contract that we hold with you. For example, to communicate with you to engage your services.
• When we need to use your personal information for a legitimate business purpose (e.g. to keep business records and to maintain business working relationships). When using your personal information for these purposes, we will always assess our need to use your personal information for these purposes against your right to privacy to ensure that we are protecting your rights
• We have obtained your consent;

When we use your special categories of personal information we need to have an additional legal ground. We will rely on the following legal grounds when we process your special categories of personal information:

• We have your explicit consent.
• We need to use such special categories of personal information to establish, exercise or defend legal rights, such as when we are facing legal proceedings or want to bring legal proceedings ourselves.

Who will we share your personal information with?

We will keep your personal information confidential and we will only share it where necessary for the purposes set out above with the following parties:

• Other companies in our Turner & Townsend Group of companies.
• Third party suppliers we appoint to help us carry out our everyday business activities such as IT suppliers, auditors, lawyers, document management providers and the provider who maintains our internal supplier management database tax advisers, third parties including SurveyMonkey who we appoint to assist with gathering annual declarations responses, third party suppliers who assist us with any events we host such as EventBrite and third party service providers that we engage to deliver client projects (including architects and engineers).
• Selected third parties in connection with any sale, transfer or disposal of our business.
• Our insurers, lawyers and other external advisors.

2.3 Industry contacts

If you are an industry contact, for example any of the following:

• Academics or futurists
• Journalists, media and industry associations
• Partners of Turner & Townsend
• Any third parties who refer work to us
• Any third party or individual whom we communicate and work with to deliver services and projects

this section will be relevant to you and sets out our uses of your personal information.

What personal information will we collect?

• Your name, work address and contact information such as your telephone numbers and email addresses.
• Your work bio, CV and job title.
• Information gathered from publically available sources such as internet search engines like Google, company websites and social media sites including LinkedIn.
• Information relating to your marketing preferences and interests.
• Information obtained through our use of cookies. You can find out more information about this in section nine.

What special categories of personal information will we collect?

We do not routinely collect your special categories of personal information, however where you attend one of our events we will request information on any dietary requirements you may have to make sure that suitable refreshments are provided for you at the event and this may indicate your religious beliefs or information about access requirements you have which may indicate information about your physical health such as wheelchair accessibility.

How will we collect your personal information?

We will collect information directly from you when:

• you contact us by email, telephone and through other written and verbal communications; or
• we invite you to an event; or
• you refer work to us; or
• we work with you/work together; or

Through other verbal/written/on-line communications.

What will we use your personal information for?

We may use your personal information for a number of different purposes. In each case, we must have a "legal ground" to do so. We will rely on the following “legal grounds”, when we process your "personal information":

• We need to use your personal information to enter into or to perform the contract that we hold with you. For example, to communicate with you to engage your services and/or to enter into sponsorship agreements;
• When we need to use your personal information for a legitimate business purpose (e.g. to keep business records and to maintain business working relationships). When using your personal information for these purposes, we will always assess our need to use your personal information for these purposes against your right to privacy to ensure that we are protecting your rights; or
• We have obtained your consent.

When we use your special categories of personal information we need to have an additional legal ground. We will rely on the following legal ground when we process your special categories of personal information:

• We have your explicit consent.

Who will we share your personal information with?

We will keep your personal information confidential and we will only share it where necessary for the purposes set out above with the following parties:

• Other companies in our Turner & Townsend Group of companies.
• Our customer/potential customer in the event of a referral.
• Third party suppliers we appoint to help us carry out our everyday business activities such as IT suppliers, auditors, lawyers, document management providers, third party suppliers who assist us with any events we host such as EventBrite.
• Selected third parties in connection with any sale, transfer or disposal of our business.
• Our insurers, lawyers and other external advisors.

2.4 Users of our website

Users of our website

If you are a visitor to our website, this section will be relevant to you and sets out our uses of your personal information.

What personal information will we collect?

• Contact information you submit to us, such as your telephone numbers, email addresses and marketing preferences.
• Information obtained through our use of cookies. You can find out more information about this in section nine.

What special categories of personal information will we collect?

We do not routinely collect your special categories of personal information, however where you attend one of our events we will request information on any dietary requirements you may have to make sure that suitable refreshments are provided for you at the event and this may indicate your religious beliefs or information about access requirements you have which may indicate information about your physical health such as wheelchair accessibility.

How will we collect your personal information?

• General information submitted to us via email or via the website, for example where you provide your details such as your name, contact details and company name to request a publication or information about our services and products.
• Information such as IP address and browsing history obtained through our use of cookies. You can find more information about this in our cookies policy in section nine.

What will we use your personal information for?

We may use your personal information for a number of different purposes. In each case, we must have a "legal ground" to do so. We will rely on the following “legal grounds”, when we process your "personal information":

• We need to use your personal information for a legitimate business purpose (for example to maintain business records, to monitor usage of the website and to inform marketing preferences/strategy. In each case we assess our need to use this personal information for these purposes against your rights to privacy to ensure we are protecting your rights.
• We have your consent.

When we use your special categories of personal information we need to have an additional legal ground. We will rely on the following legal ground when we process your special categories of personal information:

• We have your explicit consent.

Who will we share your personal information with?

We will keep your personal information confidential and we will only share it where necessary for the purposes set out above with the following parties:

• Other companies in our Turner & Townsend Group of companies.
• Third parties who we have entered into contractual arrangements with to provide services we need to carry out our everyday business activities such as IT suppliers, website providers and Google Analytics.

3. What marketing activities do we carry out?

We will use your personal information to provide you with marketing communications in the form of regional/global publications, newsletters, thought leadership pieces, apps usage, and information about and invites to events that we have organised (for example to corporate events, webinars and workshops) via email, telephone and social media which we think may be of interest to you or where you have expressly asked us to send to you.

We may at times conduct surveys, opinion polls or other sentiment collection methods via email, our Website and associated online platforms. Participants will be asked for personal data such as their email address and full name, job title, company and telephone number, in addition to opinions and feedback. This information will be used in the context of the survey and not for any other purposes, unless clearly stated.

You can opt-out of marketing communications at any time by contacting us using the details set out in section ten below.

4. How long do we keep personal information for?

We will keep your personal information for as long as reasonably necessary to fulfil the purposes set out in section two above, and to comply with any applicable privacy laws in the countries in which we operate. The exact time period will depend on your relationship with us and the type of personal information we hold about you.

When determining how long to retain your personal information, we will also take into consideration a number of factors including whether there are any existing contractual obligations we may owe you or you may owe us and whether there are anticipated or actual disputes, complaints or legal proceedings.

We have a retention policy in place which governs how long we will hold different types of information for. The exact time period will depend on your relationship with us and the type of personal information we hold and any legal obligations relating to the retention of personal data, for example:

• Personal information relating to prospective employees is kept for three years if the candidate provides their consent. If the candidate does not consent, then this information deleted from our systems after 30 days; and
• Security information pertaining to our employees i.e. their name, security card details and which offices they have access are retained for seven years.

If you would like further information regarding the periods for which your personal information will be stored, please contact us using the details set out section ten.

5. What is our approach to sending your personal information overseas

As we are a global organisation, there will be instances where your personal information is transferred to countries outside of the European Economic Area ("EEA") namely because our group companies all use the same systems and we have intra-group reporting obligations. We may also transfer your personal information to third party suppliers who are based outside the EEA or when third parties who act on our behalf transfer your personal information to countries outside the EEA. Where such a transfer takes place, we will take the appropriate safeguarding measures to ensure that your personal information is adequately protected. We will do so in a number of ways including:

• entering into data transfer contracts and using specific contractual provisions that have been approved by European data protection authorities otherwise known as the "standard contractual clauses". Find out more about standard contractual clauses.;
• transferring personal information only to companies in the United States who are certified under the "Privacy Shield". The Privacy Shield is a scheme whereby companies certify that they provide an adequate level of data protection. Find out more about the Privacy Shield; or
• we will only transfer personal information to companies in non-EEA countries who have been deemed by European data protection authorities to have adequate levels of data protection for the protection of personal information. Find out more about this.

Depending on our relationship and your particular circumstances, we might transfer personal information anywhere in the world. An example of our regular data transfers outside the EEA is set out below:

If you would like further information regarding our data transfers and the steps we take to safeguard your personal information, please contact us using the details set out in section ten.

6. What is our approach to sending your personal information overseas

We have a package of technical and organisational measures in place to protect your personal information which have been adopted to comply with the latest data protection requirements. The measures cover various aspects of data security including the following:

• anti-virus, personal firewall and malware protection software;
• access control regimes;
• employee training and e-learning;
• regular internal and external penetration testing and incident and disaster recovery planning;
• use of firewalls which are reviewed on a frequent basis;
• use of password protection; and
• weekly and monthly scanning using industry standard vulnerability scanning tools.

Our security measures are kept under periodic review and are regularly updated to reflect developments in technology and security and changes to our business.